NIMBUS PROFESSIONAL SERVICES · EFFECTIVE OCTOBER 22, 2026

Privacy & Client Confidentiality

Information we use and why

We use contact details, correspondence, career information, and materials you choose to provide to respond to inquiries, prepare proposals, fulfill contracted services, manage the engagement, and protect against misuse or fraud. Provide only what the engagement needs. Do not send passwords, access codes, Social Security numbers, patient information, or unredacted identity documents through the inquiry form or ordinary email.

Professional qualifications and license information are used only as needed for the agreed work. Public presentation of those details requires your approval. A credential or license copy is not permission to publish it.

No sale, unrelated use, or unauthorized publication

We do not sell, rent, or disclose client information for third-party advertising, and we do not use it for unrelated marketing. Client work, testimonials, photographs, credentials, and portfolio examples are not published or reused for promotion without permission. You decide which approved information appears on a public portfolio. Public pages can be copied or indexed by others; removal from Nimbus cannot guarantee removal from independent copies or search caches.

Who may process information

Access is limited to people and service providers needed to perform the engagement, operate the website and communications, or meet legal obligations. Relevant services include OpenAI Sites and its hosting infrastructure, Zoho Mail for Nimbus email, and the email provider you select when composing an inquiry. Design, document, storage, or AI-assisted tools may be used where appropriate to the agreed work; we will confirm the handling of confidential materials before using them in additional tools. Necessary service processing is separate from selling information or permitting unrelated use.

Third-party services operate under their own terms, security controls, and retention rules. Disclosures may also be necessary to comply with law or address security, fraud, or legal claims. We limit such disclosures to what is necessary.

How the website inquiry works

The inquiry form prepares a message in your browser. It does not automatically send the inquiry or upload attachments to Nimbus. Your file preference is included in the prepared message. Choosing Outlook or Gmail passes the draft to that provider; copying it places it on your clipboard. Review the message and send it yourself. A choice that has not been sent has not been received or recorded by Nimbus.

The current website has no custom advertising trackers or analytics scripts in its source. It loads Google Fonts, which can send technical request information to Google. Hosting providers may process IP addresses, request details, and operational or security logs under their policies. Browser and email-provider features may retain drafts or browsing data independently.

Return, deletion, and optional retention

• Default — delete after completion: We return client-supplied materials and deliver agreed final files, then delete working copies under Nimbus’s control within 30 days after final delivery and completion of the agreed engagement.
• Optional — retain for future updates: At your request, we retain working files for 12 months after completion solely for future revisions. Further retention requires renewed permission. Without renewal, working copies are deleted within 30 days after that period ends. You may withdraw permission earlier.
• Active hosting: Approved published content and files necessary to operate an ongoing hosted website remain while that service is active. Deleting working files does not cancel hosting. Contact us to request unpublishing or termination under your service agreement.
• Necessary records and provider copies: Minimum contract, invoice, consent, and related business records may be kept as necessary for applicable legal, tax, accounting, or dispute obligations, then deleted when no longer needed. This is not permission to retain an entire client file. Provider backups, email recovery stores, security logs, and deployment history may persist beyond our working-file deletion period under provider rules or legal holds. We cannot promise immediate removal from every provider copy.

We confirm your file choice, completion date, and any applicable exceptions in the service agreement or completion correspondence. Retention for revisions does not include future services or charges unless separately agreed.

Personal data protection and fraud prevention

Our confidentiality standard is to minimize collected information, limit access to the engagement, use approved service channels, and verify unusual requests before releasing client files or changing account or payment instructions. We will not ask you to provide passwords or one-time access codes through the inquiry form. If a request appears suspicious, contact Nimbus using the contact details below before responding.

These measures are intended to reduce unauthorized access, security breaches, and fraud. No online service can guarantee complete security or eliminate every risk. Suspected incidents should be reported promptly; we will investigate and provide notifications as required by applicable law.

Your choices and privacy requests

Email allen@nimbusprofessional.com to request access, correction, return, deletion, a change to your retention preference, or information about the services handling your materials. We may verify your identity proportionately before releasing information or acting on a request. Please do not email identity documents unless we have arranged an appropriate method. We respond subject to applicable law, necessary records, and ongoing service obligations.

You may state your preference in the Nimbus inquiry form. Sending an inquiry does not create a service contract or authorize public use of your materials.

Policy updates and contact

Material changes will be reflected here with an updated effective date. We will seek fresh permission before using existing client materials for a new, unrelated purpose.

Nimbus Professional Services
Fort Lauderdale, Florida
allen@nimbusprofessional.com
(786) 338-3393